Summary Budget – Budget for the entire WBS Leg, plus assumptions.Acceptance Criteria – Functional and physical requirements that meet customer expectations.Primary Deliverable(s) – The product, service or result created when all of the work in this WBS Leg is complete.Description – Define the Element boundaries and frame the scope content so that it is clear what scope is included and excluded.WBS Level 1 ID Code and Title – Identify it as a Control Account if it is one.Using a template with the following minimum topics, create the content for each of the Level 1 WBS Elements (See Figure 1): Revise the WBS based on feedback from the SMEs. Ensure everyone understands the WBS logic and assumptions. Assemble Project Team and Validate 100% RuleĪssemble the project team SMEs and review the Work Breakdown Structure to validate the 100% Rule.A good way to ensure this format is followed is to use a WBS Dictionary template while following these steps: It is a concise explanation of important topics related to each Element. It is not a rewrite of the Scope Statement, a Work Authorization Package, a Contract or Agreement, etc. The primary purpose of the WBS Dictionary is for project team members to have a clear understanding of the work being performed in all the Elements and particularly the Work Packages. When creating the WBS Dictionary, it is important to keep the content of each Element brief. This hierarchical approach ensures that the work within each Level 1 remains in alignment and compliance with the 100% Rule. The development approach begins with the Level 1 Elements, proceeds down each Leg and terminates with the Work Packages. The creation of the WBS Dictionary is led by the Project Manager and developed by project team members who are Subject Matter Experts (SME). How to Create a WBS DictionaryĪfter the Work Breakdown Structure has been approved, the WBS Dictionary can be created. This is the best way to ensure that the 100% Rule is being followed. The Level 1 Element descriptions must be created first to understand its boundaries and ensure alignment with the lower level Elements. The WBS Dictionary is created in a hierarchical format just like the Work Breakdown Structure. While this statement is true, the WBS Dictionary actually describes every Element in the WBS. The Work Packages are defined as the lowest Elements in each Leg of the WBS. Many references describe the WBS Dictionary as a Work Packages description tool. The WBS Dictionary is the project document that describes the work in each Element such that the project team is able to plan and execute 100% of the scope. However, since the titles of the WBS Elements are only one or two words, it is impossible to confirm by just using the WBS that this rule has been met. The 100% Rule requires that the WBS captures 100% of the project scope. The WBS Dictionary is the formal project document that provides detailed descriptions of key information for all Elements in the Work Breakdown Structure and must comply with the 100% Rule. Include any known threats and opportunities with response strategies.ĭescribe any additional information, such as references, related work packages, etc. List any Start Dates, End Dates, Intermediate Milestones, Interdependencies, Constraints and any assumption for the deliverables. Include any unique approvals required for acceptance.ĭesignate the budget for this Work Package, plus any critical resource information and assumptions. Include any critical intermediate deliverables.ĭescribe the functional and physical requirements in order to meet customer expectations and quality requirements. Identify the product, service or results created when all of the work in this Work Package is complete. If it is a Planning Package, describe the known and unknown scope. Frame the scope content so that it is clear what scope is included and excluded. Include contact information.ĭefine Work Package boundaries. Name the single organization, group or individual that has been assigned sole responsibility for making sure the Work Package is completed. Enter the WBS Title and identify it as a Work Package, Planning and/or Control Account.
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